Event and Communications Assistant

Job details

Stage Challenge and J Rock
30 Nov 2012
Work type
Work classification
Management & Admin


THE COMPANY: Stage Challenge® Foundation produces two performing arts events – J Rock™ for primary schools and Stage Challenge® for secondary schools. Intermediate schools can choose to take part in either. They aim to encourage healthy lifestyle choices for students. Now in its 21st year, the concept has seen great success both here and overseas. For further information on the organisation please visit www.stagechallenge.co.nz. We are a smokefree workplace.

THE TYPE OF PEOPLE THE COMPANY IS LOOKING FOR: SCF is looking for several new team members based on two main criteria: Character – integrity and intent Outcomes – capabilities and results SCF places a high level of trust in its team and enjoys working with passionate people with a good sense of humour and strong work ethic.

DETAILS: Status: 5 days/week Location: Auckland Hours: 8.00am – 5.00pm (or until 6:00pm in tour time) until Friday 26th July 2013 (some out of hours work required) Reports to: Event Manager and General Manager

CHALLENGES OF THE POSITION: A steep learning curve and the necessity of keeping abreast of the needs of multiple stakeholders means that this role is always challenging. Maintaining the success and reputation of this high profile event through liaison with all interested parties. To assist the Event Manager in producing shows on a demanding schedule. To market multiple events simultaneously with changing deadlines, priorities and tasks.

KEY RESPONSIBILITIES: i. Assist in the active recruitment of new school entries ii. Being a main contact for schools for providing advice, paperwork and problem resolution iii. Reception work: you are the second point of call in this busy office for telephone calls and visitors iv. Assist the Event Manager with pre-production v. Oversee the production of merchandise vi. Some database maintenance vii. Some office administration viii. Update website and social media sites regularly ix. Make a media strategy for the events x. Identifying and executing potential positive PR opportunities for radio, print and TV xi. Write media releases xii. Research and draft stories for the official programme and TV xiii. Supervision of Media Intern xiv. Attend events as required to assist the Event Manager and with media requirements

i. A minimum one year experience in the field of events and/or communications
ii. Relevant tertiary qualifications
iii. Exceptional time management, organisational and multitasking skills
iv. Ability to prioritise and meet overlapping deadlines
v. Excellent verbal, written and interpersonal communication skills
vi. Strong computer skills, particularly Microsoft Office 2010
vii. Good attention to detail and problem solving skills
viii. Ability to work both autonomously and as part of a team
ix. An understanding of an office environment and the things that make it function smoothly
x. Experience with social networking

i. Current Driver’s License and own vehicle
ii. Knowledge of marketing processes
iii. Knowledge of the performing arts industry
iv. Experience working in the not-for-profit or charity sectors
v. Knowledge of databases
vi. Knowledge of website CMS
vii. HTML/coding experience

PACKAGE: Salary to be negotiated – will be dependent upon experience. Four weeks annual leave will be accrued (pro rata) in one calendar year. Potential for contract extension for right person.

Key skills

written communication, time management, team work, organisation, attention to detail, computer

How to apply

HOW TO APPLY: Your application should consist of: 1. A cover letter addressing each of the selection criteria (4 - 8 lines on each) 2. Two referees to contact 3. As well as your resume (max 5 pages) Please email your application to Helen Sjoquist (hsjoquist@stagechallenge.co.nz). Applications need to be received by close of business Friday 30th November 2012. Interviews will be conducted in the first week of December.

Written by

Stage Challenge

1 Nov 2012

Interests Every year thousands of New Zealand school students take part in the Stage Challenge performance spectacular in a 100% drug, alcohol and tobacco free environment.