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Adviser, Stakeholder Relations (Fixed Term)

Job details

Organisation
Creative New Zealand
Closes
1 Feb 2016
Region
Wellington
Work type
Full time employment, Contract
Work classification
Management & Admin, Other

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Adviser, Stakeholder Relations (Fixed Term)

 

Do you want to be part of a creative and dynamic organisation and make a big difference to how we work with our partners?

 

We are looking for an enthusiastic new team member to take up the role of Advisor, Stakeholder Relations, based in Wellington. This is a fixed-term position to 23 December 2016.

Reporting to the Senior Manager, Planning, Performance and Stakeholder Relations (PPSR), the Advisor, Stakeholder Relations will help achieve Creative New Zealand and the PPSR Team’s objectives by supporting and operating key information-gathering and reporting functions.  These include:

  • sourcing information for and drafting responses to Ministerial correspondence, Parliamentary Questions (PQs), Official Information Act requests (OIAs) and other requests for information
  • assisting with the delivery of key reports and accountability documents (e.g, Statement of Performance Expectations, Annual Report)
  • preparing high-quality and reasoned research, advice and information (e.g, submissions to government and other agencies)
  • undertaking project work across a broad range of subject matter areas within the PPSR team.

To succeed in this role you must have:

  • highly-developed research and communication skills
  • experience in, or an understanding of, planning and reporting processes
  • experience in, or an understanding of, project delivery and project management practices
  • Microsoft Office skills, and strong numerical skills
  • knowledge of the arts sector, of public/State sector processes, and in writing Ministerial and official correspondence would be an advantage.

You’ll also be a good analytical thinker, be well-organised and take the initiative, be results-focused with great attention to detail, and be a positive team player, willing to take on whatever comes your way.

Please email a cover letter and your CV (noting the reference Advisor, Stakeholder Relations) to recruitment@creativenz.govt.nz. For a full job description please visit our website: www.creativenz.govt.nz

Applications close at 5pm, 2 February 2016.

E ngā mātā waka o te motu, e ngā karangatanga maha, te iti me te rahi  tēnā koutou katoa, he karere he panui tenei e pa ana ki etahi tunga hou is Toi Aotearoa mo te hunga e hiahia ana kia mahi ai i roto i te ao Toi.

Creative New Zealand (the Arts Council of New Zealand Toi Aotearoa) is the national arts development agency; developing, investing in and advocating for the arts. We are funded by the New Zealand Lottery Grants Board and the New Zealand Government.

Creative New Zealand is a member of the Equal Employment Opportunities Trust, with a commitment to the principles of the Treaty of Waitangi.

 

cnz-standard-logo-gold

POSITION DESCRIPTION: ADVISER – Stakeholder Relations

Job Band:

 

3

Team:

 

Planning, Performance & Stakeholder Relations Team (PPSR)

Reports to:

Senior Manager PPSR

Number of Direct Reports:

No direct reports

 

Financial Accountabilities:

Nil

 

Status

Full time; Fixed term (for 12 months)

Location:

Wellington

CREATIVE NEW ZEALAND’S PURPOSE

Creative New Zealand is the national arts development agency developing, investing in and advocating for the arts.

 

WHAT WE DO

Creative New Zealand’s support for the development of the New Zealand arts sector is provided primarily through our funding programmes. We also deliver a range of programmes to build the capability of artists and arts organisations, and to advocate for the arts.

 

TEAM PURPOSE:

The PPSR Team manages communications with the media and other stakeholders, initiates and implements advocacy initiatives, produces publications, and provides information to the arts sector and the public. The team also manages government relations, including accountability documents, public and government requests for information, business planning and governance policy.

JOB PURPOSE:

 

To contribute to the achievement of CNZ’s and PPSR’s objectives by assisting with, supporting and operating key planning and reporting processes including:

  • Preparing high quality and reasoned research and advice;

  • Sourcing information for and assisting with writing responses to Ministerials, Parliamentary Questions (PQs) and Official Information Act requests (OIAs); and

  • Undertaking project work on a broad range of work across the PPSR team.

 

KEY RESULT AREAS

CRITICAL TASKS

PERFORMANCE INDICATORS

Research and Advisory Work 

Contribute to the development and operation of high quality and well- reasoned strategy; policies; processes and reports by:

  • Developing and maintaining a good understanding of the principles and practices relating to strategy; planning and reporting
  • Conducting research relevant to work and projects
  • Preparing advice and information based on research
  • Identifying and analysing issues and trends, opportunities and problems related to areas of research. 

 

 

  • Good quality research and advice provided within required timeframes
  • Research/advice meets the needs of the intended audience

Official Correspondence

Contribute to high quality responses to ministerials and other official correspondence and requests by:

  • Sourcing and preparing information and advice for PQs; OIAs and ministerials;
  • Assisting with writing responses to PQs, OIAs and ministerials
  • Obtaining input from other areas of Creative New Zealand for official correspondence as necessary.

 

 

  • High quality and accurate information/advice sourced/prepared on time for the official correspondence.
  • All official correspondence follows a consistent format; is well written  and is completed within the required timeframes
  • Input from other area obtained within required timeframe

Project Work

Contribute to the PPSR team and CNZ’s planning and reporting processes and to the development and completion of work programmes and improvements by undertaking project work as required (projects will be broad in scope).

  • Completion of project work and tasks in accordance with project plan deliverables.

Planning and Reporting

Contribute to ensuring that CNZ meets it’s planning, reporting and governance obligations by assisting with:

  • The preparation of the Strategic Plan; Statement of Intent and Annual Report
  • The preparation of Council papers
  • The preparation of compliance reports to Finance, Risk and Audit Committee
  • Preparation of other ad hoc reports required by the Government
  • Other tasks as required

 

 

 

  • All work is completed within agreed timeframes, to accurately meet requirements and consistent with planning and reporting/Creative New Zealand policies and procedures.

 

 

 

 

Relationship Management

Proactively liaise with internal and external stakeholders (where applicable) to maintain strong and positive working relationships.

  • Relationships are developed and maintained to support and promote Creative New Zealand and its strategic intent.

 

Team Contribution

Demonstrate a positive and proactive approach to team development.

Actively support and encourage cooperative ways of working and knowledge sharing within the team and across Creative New Zealand.

Be open to feedback from colleagues.

  • Demonstrate a positive and proactive approach to team development.
  • Actively support and encourage cooperative ways of working and knowledge sharing within the team and across Creative New Zealand.
  • Demonstrate an approach of continual improvement.

 

 

 

 

 

KEY RELATIONSHIPS

 

  • Senior Manager, Planning, Performance and Stakeholder Relations and staff in the Planning, Performance and Stakeholder Relations team

  • Managers and staff across Creative New Zealand, including Creative New Zealand staff outside Wellington

  • Government agencies – the Ministry for Culture and Heritage and other government agencies, as appropriate

 

Key Experience, Skills and Competencies

 

Essential Qualifications & Experience

  • A relevant tertiary qualification (e.g. commerce; law; policy etc).

  • Previous experience (12 – 18 months) as an Adviser in the Public Sector would be an advantage

     

    Technical Skills

  • Highly developed written and oral communications skills

  • Knowledge of public sector processes would be an advantage

  • Experience in, or an understanding of planning and reporting processes

  • Experience in writing ministerial correspondence and official correspondence would be an advantage

  • Experience in or understanding of project management

  • Microsoft office skills

  • Strong numerical skills

  • Knowledge of the arts sector would be advantage

     

    Competencies

  • Results Focus

  • Attention to Detail

  • Analytical Thinking

  • Planning and Organising

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How to apply

Please email a cover letter and your CV (noting thereference Advisor, Stakeholder Relations) to recruitment@creativenz.govt.nz. For a full job description please visit our website:
www.creativenz.govt.nz

Written by

Creative New Zealand

19 Jan 2016

Interests Creative New Zealand