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Trust Administrator

Job details

Auckland Festival of Photography Trust
30 Sep 2017
Work type
Work classification
Management & Admin


Mission                 A city-wide contemporary art and cultural event which takes place within Auckland's major galleries, project spaces, non-gallery venues and public sites during June each year. The programme includes a mix of emerging and established artists and comprises existing works and creation of new work. The annual Auckland Festival of Photography is produced by the Auckland Festival of Photography Trust. The Trust is a not for profit charitable trust working to further the presence and awareness of photography in Auckland through joint programming, audience development and profile raising activities.

The Trust's goals and objectives are:

-Supporting and encouraging local emerging photographers to develop and exhibit their work to the public in Auckland

-Region-wide community partnerships and participation

-Partnerships with relevant arts and cultural organizations and individuals in the art education and private sectors to facilitate the presentation of photography

-A wide range of photographic arts stakeholders including public and commercial galleries and mainstream and cutting edge professional, exhibiting artists

-Open-access programmes include "Auckland Photo Day" and "Auckland Photo Blog" (online digital participation)

-Representing cultural diversity through photographic exhibitions

-Strengthen regional identity and assisting the development of cultural tourism in the region


 Duties    The majority of tasks at the Trust are long-term. And the administration is a key part of the smooth running of this Festival.

Work with the Trustees to deliver:

Meetings – agenda’s, schedule, venue, refreshments, and all support for the 3 to 4 meetings per year, including obtaining signed minutes for distribution at subsequent meetings and in funding applications and audit.

Maintain key suppliers for the Trust – accountants, auditors, Xero, insurance, post office box, IT in office, internet, phone services, power company etc, act as a contact and manager of these relationships.

Prepare monthly Xero income and expenditure reports with team, distribute to Trustees each month.

Prepare all Statistics NZ surveys, IRD schedules PAYE and do all accounts filing and record keeping for audit.

Key contact for office lease, alarm systems and arrange for any repairs on site and be in attendance.

Contracts for the Trust – funders, venues and team contracts – manage and maintain records.

Maintain all statutory requirements with Charities Commission – Annual Returns, incoming and outgoing officers and changes to the legislation.

Maintain a funding calendar and assist where possible with applications for the Trust

Attend meetings for the Trust

Driver – Have a drivers licence. Good geographical knowledge of Auckland.

Plus general office duties – phone answering, tidying, dishes, waste bins, post, photocopying etc.

Standards             Expected to complete a list of tasks with deadlines in mind, such as completing end of year accounts.Also expected to complete these tasks with a high level of accuracy, being sure to report information such as agenda’s and income credits correctly.  Expected to make own decisions about how to do these tasks in a timely manner, i.e good time management and build knowledge of the festival Trust itself.  Also expected to keep in good contact with all our Trustees and networks. Good attention to detail.

Good computer skills, word, excel, not any website coding needed, good alpha numeric skills. That is be able to count and write. Team environment. Good communication skills. Suitable for a part time person with some NGO sector experience or small office management.

                        Work Schedule   By agreement. Total Hours: 6 min - 8 max per week – one day or two half days. Start in Sept 2017, through to end June 2018 on a fixed term contract. Role pays $900 per month.


How to apply

Please email your interest and brief work history & references to - Attn: Festival Trust

Written by

Auckland Festival of Photography Trust

23 Aug 2017

Interests A city-wide contemporary art and cultural event which takes placewithin Auckland's major galleries, project spaces, non-gallery venuesand public sites during June each year. The programme includes a mix of