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Programme Manager

Auckland Arts Festival

Job details

Organisation
Auckland Arts Festival
Closes
27 Jun 2018
Region
Auckland
Work type
Full time employment, Contract
Work classification
Management & Admin, Music, Performing Arts

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POSITION DESCRIPTION

AUCKLAND FESTIVAL TRUST

Position:   Programme Manager

Reporting to:  Head of Programming

The Programme Manager will work closely with the Artistic Director and Head of
Programming to manage selected artist content for the 2019 Auckland Arts Festival
(7 - 24 March) and the Auckland Festival Trust.

Term:  The position is full time and fixed term until mid-April
2019.

Normal hours of work will be 40 hours per week,
between the hours of 8am and 6pm, Monday to Friday. Extra hours will be
required during high peak periods of activity, which may include Saturdays, Sundays
and evenings.

Required skills and experience

Producing, production management or performing arts management experience      
Project delivery and budget management skills     
Proven administration skills       
Experience in drafting and administering contracts
Computer skills (Word, Excel, Outlook)    
Knowledge of contemporary performing arts 
Knowledge of a specific art form such as music, theatre, visual arts or dance an advantage
Proficiency in te reo Māori an advantage
A driver’s licence an advantage

Relationships

 The Programme Manager will work with:-
Head of Programming
Programme and Access Coordinator
Artistic Director
Chief Executive
Other members of the Programming team
Artist and Logistics Manager
Technical Manager
Business & Finance Director
Marketing team
Other Festival staff
Festival artists and companies

 Job Description

 The Programme Manager will work closely with the Head of Programming to manage selected
artistic content for Auckland Arts Festival.  

Responsibilities

Programming

1.     Work as part of the Auckland Festival Trust Programming
team and contribute to the administration and planning of aspects of the overall
Programme.

2.     Work with the Artistic Director and Head of Programming
on Festival content as required.  This can
include:
       
Researching artists, projects and ideas
Liaising with and managing artists, companies and projects  
Working with producers on specific productions  
Producing or coordinating some events and special projects

3.      Administer and manage artist contracts or letters of agreement in consultation with the Head of Programming, Business
& Finance Director and Chief Executive.  Programmed content will only be decided with agreement of the Artistic Director and Chief
Executive and all fees and expenditure to be discussed prior to any negotiation and agreement.

4.     Ensure that Contracts are circulated and approved by the Senior Management Team and signed by the Chief Executive.

5.      Liaise with the Technical Manager in regard to the production, logistics and technical requirements
for productions and presentations managed by the Programme Manager.

6.      Work with the Programme and Access Coordinator and Programme Managers to enter and maintain
data in the DATAFEST scheduling software programme.

Budgets and Finances

 7.     Assist with developing, preparing and refining event budgets in consultation with the Head of Programming, Chief Executive and Business & Finance Director.

8.     Monitor and manage programme budgets in consultation with the Head of Programming, Chief Executive and Business & Finance Director.

9.      Liaise with the Programme and Access Coordinator to ensure they have accurate and up to date information regarding artist fees, per diems and allowances, payment dates and currencies.

10.   Provide the Head of Programming and Chief Executive with regular updated reports on the committed and actual expenditure for the elements for which the Programme Manager is directly responsible.

11.   All expenditure must be signed off by the Head of Programming prior to commitment.

Logistics

12.   Work closely with the Head of Programming, other Programme Managers, Artist and Logistics Manager and Technical Manager  on all contractual matters relating to the logistical planning and scheduling for artists in the 2019 Festival including:

a)      Work permits and visas

b)     Passport details

c)      Travel (international
and domestic)

d)     Accommodation

e)      Meeting and greeting of
artists

f)       Ground transport

g)      Front of house hospitality with regards to the artists

h)     Work with the Technical Manager to identify freight requirements for visiting companies

Marketing Support

 13.  Provide relevant information to support the Marketing Team with development and
implementation of the marketing campaign for productions and presentations managed by the Programme Manager.

14.  Provide information to assist with the preparation of grant and sponsorship applications and acquittal reports.

External relationships

15.  Maintain effective working relationships with other arts organisations and venues as required.

16.  Manage relationships with co-producers, independent producers and line-producers for productions and presentations managed by the Programme Manager.

Reporting Requirements

17.  Attend weekly programme meetings and other meetings as and when required.

18.  Provide the Head of Programming with regular briefings on developments and progress in all areas of responsibility, and keep them fully informed about any
significant issues which may affect the Festival’s activities.

19.   Provide the Head of Programming on completion of each Festival with a comprehensive report covering all
areas of responsibility.

General

20.  Other duties as required.

21.  Comply with the Festival’s Health and Safety
Policy.

How to apply

Applications should be emailed to hr@aaf.co.nz by 27 June 2018.  Only applicants who have the right to work in NZ will be considered.

Written by

Shona Roberts

6 Jun 2018