Programme Coordinator - Creative Learning

Auckland Arts Festival

Job details

Auckland Festival Trust
25 Jul 2019
Work type
Full time employment, Contract
Work classification
Management & Admin, Performing Arts, Visual Arts


Always wanted to be part of the team behind Auckland’s celebrated arts festival? Do you have a passion for arts and education?

Auckland Arts Festival is looking for someone to join the Programme Team and coordinate our Creative Learning Programme.  Auckland Arts Festival/ Te Ahurei Toi o Tāmaki Makaurau is a globally recognised celebration of art and culture taking place each March in New Zealand’s largest city.  Presented annually, the 18-day event celebrates people and culture, and show-cases the cultural diversity and vibrant energy of New Zealand's largest city. 

As Programme Coordinator – Creative Learning you will work closely with the Head of Programming and the Programme team to coordinate the planning and delivery of the Auckland Festival Creative Learning Programme.  This includes engaging schools to attend school matinees, public performances and workshops, and liaising with education groups, and teachers.  This role also works with selected festival artists to deliver workshops and masterclasses for professional practitioners, and other industry initiatives.

This is an exciting opportunity for someone who has a passion for the arts and education, and would like to work in a Festival environment.



Position:                     Programme Coordinator - Creative Learning

Reporting to: Head of Programming

The Auckland Arts Festival is Auckland's premier festival of New Zealand and international arts. Now presented annually, the globally recognised event celebrates people and culture, and showcases the cultural diversity and vibrant energy of New Zealand's largest city.

Since the inaugural event in 2003, the Auckland Arts Festival has welcomed close to 2 million attendees. For 18 days in March 2020 (12 – 29), the next annual Auckland Arts Festival will present a dazzling array of events by some of the country and world’s most innovative artists and performers.


The Creative Learning and Community Engagement Coordinator will work closely with the Head of Programming to coordinate the planning, delivery and reporting of the Auckland Festival Creative Learning programmes.


The position is a full-time fixed term until mid-April 2020.


This position will be full-time from 7 September to 17 April 2020.

Normal hours of work will be 40 hours per week, between the hours of 8am and 6pm, Monday to Friday. Extra hours will be required during high peak periods of activity, which may include Saturdays, Sundays and evenings.

Required skills and experience

·        Experience in the education sector, and understanding of primary and secondary school curriculum

·        Project delivery and budget management skills

·        Experience in sales and delivery of programmes to schools

·        Proven administration skills

·        Experience in drafting and administering contracts

·        Computer skills (Word, Excel, Outlook)

·        Knowledge of contemporary performing arts

·        A driver’s licence is required


Key Relationships

·        Head of Programming

·        Artistic Director

·        Chief Executive

·        Programme Administrator and Programme Team

·        Artist and Logistics Manager

·        Technical Manager

·        Business & Finance Manager

·        Marketing Team

·        Festival artists and companies




1.      Coordinate the Creative Learning programme, including schools’ performances and schools’ allocations for public shows at primary, secondary and tertiary levels, schools’ resources, workshops, and marketing and ticket sales to schools.


·        Work to maximise the number of children and young people participating in the Creative Learning programme.


·        Liaise with the education groups, teachers, and specific groups that deliver to the education sector in regard to any advice and support they may have for the development and delivery of the creative learning programme.


2.      Coordinate the professional development programme for Industry practitioners, including workshops and masterclasses for professional practitioners, and the Arts Industry Card.  Liaise with external partners and providers to ensure smooth delivery of the workshop and masterclass series.


3.      Work with selected artists in the overall Festival programme, in liaison with Programme Managers, to deliver creative learning and community outreach opportunities, including special schools’ showings and workshops.


4.      Work as part of the Auckland Arts Festival programming team to contribute to the creation and delivery of the Festival programme.  


Administration and Financial

5.      Work with the Head of Programming to develop, manage and monitor creative learning programme budgets. All budgets are to be signed off by the Chief Executive.


6.      Ensure the accurate and timely processing of all school bookings, working with the Accounts team regarding schools invoicing and payments.


7.      Ensure the smooth allocation, confirmation and distribution of tickets to schools, working with the AAF Ticketing team.


8.      Maintain up to date contacts for the education and community sector in AAF database.


9.      Enter and maintain relevant information in Festival software DATAFEST as required.


10.   All expenditure must be signed off by the Head of Programming prior to commitment.


11.   Ensure all expenditure items have a Purchase Order raised.

Marketing and Communications

12.   Work with the Marketing & Communications Director and marketing staff to promote and market the creative learning and community engagement programme. 


13.   Working with the marketing and communications team prepare copy  for creative learning events to be used in the Festival’s programme brochure, other print materials and the website and assist with distribution of materials and press releases where required.


14.   Source and write copy for curriculum-related resources and arrange the distribution to schools.

Sponsorship and Funding

15.   Assist the Chief Executive and other relevant staff with funding applications and sponsorship proposals relevant to the Creative Learning and Community Engagement programme.


16. Maintain an accurate record of the education and community programmes planned and actual audience attendances.

17. Provide the Head of Programming, CEO and Artistic Director with a regular report on schools bookings, ticket numbers and revenue.

18. Provide the Head of Programming with regular reports on bookings and expenditure, both committed and actual, for the creative learning and community engagement programme.

19. Provide the Head of Programming, on completion of the Festival, with a comprehensive report, including an assessment of how well the creative learning and engagement programme was delivered and received, attendances, revenue and expenditure, the strengths and weaknesses of the programme, and recommendations for the future.


20.      Supervise volunteers and interns as required, in line with Festival policies and procedures.

21.       Other duties as required.







How to apply


Applications to by Thursday 25 July 5pm.  Only applicants with the right to work in NZ may apply.

Written by

Auckland Arts Festival

12 Jul 2019