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Logistics Coordinator

Job details

New Zealand Festival
9 Oct 2019
Work type
Work classification



Tāwhiri is the creative force behind the New Zealand Festival, Wellington Jazz Festival, Lexus Song Quest, Made In Wellington, and Second Unit. We believe creativity is a powerful current that flows across borders and permeates transformative experiences between artists and audiences.

This is an exciting opportunity to work with the NZ in the Logistics Team. You will work alongside the Logistics Manager and with the wider Festival team, where appropriate, to help deliver a successful 2020 Festival. The Logistics team is responsible for the management and delivery of artist travel, accommodation, scheduling, manaakitanga and hospitality during the Festival.

**A full and clean drivers license and confidence driving passengers in cars and vans will be required and is essential in this role.**

We are looking for someone with a minimum of 18 months administration, logistics, producing and/or arts administration experience.

The role is part of the Programming team at the Festival and all team members must be cool under pressure, love variety and up for the challenges and rewards of working in a Festival context.

The key capabilities of the role are:

Team work -contribute to the team by working closely, constructively, creatively and confidently as a member of the programming team and work closely with the Logistics Manager in order to successfully coordinate the artists and companies who are contracted to perform at the 2020 Festival.

Logistics and Planning - a head for logistics and will be required to assist in the coordination of a large amount of information related to artists during the Festival. This includes managing their schedules, travel, accommodation, rehearsal, performance, ground transport and any other relevant requirements for artists. Excellent problem-solving skills are essential to this role.

Relationship - demonstrate emotional intelligence in order to relate to a wide range of people and personalities. Experience working within education, community or accessible contexts is desirable. Working closely with artists requires a positive attitude, diplomacy and discretion at all times.

Administration - the ability to multitask under pressure, coordinate a large amount of information, and meet deadlines whilst maintaining attention to detail is important.

Hospitality / manaakitanga – you will be one of the main contacts for artists on the ground at the Festival, respectfully assisting with their requirements including greeting at the airport, driving artists and providing them with essential information for their stay.

Professionalism -remaining level-headed and juggling competing priorities in this deadline-driven role is important.


Please see our website for the full Job Description – www.festival.co.nz


  • Excellent written and oral communication skills
  • Excellent administrative and organisational skills
  • Keen attention to detail and achievement of accuracy
  • Excellent time management and forward planning skills
  • Ability to think strategically and creatively and carry out responsibilities independently
  • Demonstrated ability to work as part of a cohesive team
  • Strong administrative skills including Word, Excel and scheduling (Datafest)
  • Full New Zealand driver’s license and confidence driving both cars and vans (manual and automatic)
How to apply

To apply, please provide a CV outlining your relevant experience as well as a one-page cover letter which clearly articulates how your skills and experience meet the Key Capabilities of the role. For any queries or to submit your application please email Suzy.cain@festival.co.nz.

Applications close 5pm Wednesday 9 October 2019.

Please note that due to the nature of our events, a flexible approach to working hours during Festival periods is essential.

Written by

New Zealand Festival

27 Sep 2019

Personal Description