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Orchestra Planning Manager

Job details

Orchestras Central Trust
4 Nov 2019
Work type
Full time employment
Work classification
Community & Access Arts, Management & Admin, Music


Orchestra Planning Manager – Orchestras Central Trust - (full time) Based in Hamilton

About Orchestras Central

Orchestras Central delivers fantastic orchestral music experiences in the Waikato. We are passionate about growing the orchestral ‘ecosystem’ and creating a vibrant and joyful orchestral scene for our community!

We are the first organisation of its kind in NZ (maybe even the world!) and are committed to finding new ways of creating value, impact and engagement in the arts for New Zealanders.

Purpose of the Position

The Orchestra Planning Manager plays a key role in the organisation. This new role, starting January 2020, will provide advice, oversight and practical support to planning and delivery of our annual programme and is central to the logistical management of our activity. There is also a strong artistic component to this role.  It will be the point of contact for players, Music Director, conductors and guest artists for all matters relating to our concerts and other activities of the orchestras.

The role is primarily based in Hamilton, with some work on evenings and weekends required.

About You

You must be able to think creatively, use initiative and be highly organised. You’ll have an ability to have many balls in the air at one time whilst still planning ahead, maintaining composure throughout.  Your positive, “can do” attitude means you’ll be open to ‘mucking in’ to help get things done.  You will be highly adaptable with buckets of diplomacy and tenacity.

You’re a collaborative leader who values creativity, has a strong interest in sustainable practice, and maintains a deep belief in the value of community development and impact.

A commitment to supporting access and diversity is in your DNA.

Key Areas of Responsibility

  • Contribute to programme development and planning including identification and selection of conductors, tutors, and other musical leaders
  • Co-ordinate auditions, fix and contract professional players and form ensembles/orchestras for concerts and activities
  • Develop the schedule for rehearsals, tutors, and sectionals in partnership with the conductors
  • Logistics including itineraries, transport, accommodation and production requirements and soloist management
  • Maintain player communications and management, develop and participate in community-building activities
  • Manage recruitment and player development to develop the orchestral ecosystem
  • Orchestra for hire quoting, player management and logistics
  • Oversee rehearsal co-ordinators
  • Work with the OCT team to ensure the successful presentation of concerts, outreach programmes, player development and other activities delivered by OCT


Candidate requirements

  • In-depth understanding of sector standards and practices including the nuances of arts management
  • Knowledge of orchestral repertoire and understanding/appreciation of the possibilities for orchestral music
  • People management experience and knowledge of personnel/industrial relations
  • Personal commitment to the vision of OCT, being part of a small, high performing team and to producing quality work
  • Self-learner and able to work autonomously but within guidelines
  • Understanding and experience in Orchestra management and how orchestras operate
  • Understanding of performances and touring – logistics and technical know-how
  • Willingness to work irregular hours and do what it takes to get the job done


DESIRABLE:             First Aid Certificate

PREFERRED             Tertiary qualifications in music or management

REQUIRED:              Full Drivers license  

REQUIRED:              Music expertise in at least one orchestral instrument

How to apply

This role is not for the faint-hearted! We work hard and at times under pressure. But we also have lots of fun and are truly excited about being part of the vibrant arts scene in the Waikato.  We aren’t afraid to challenge the norms and see wonderful possibilities ahead. If you think you’ve got what it takes and would like to be part of an exciting future for orchestral music in the Waikato, then we would love to hear from you.

For a job description email Susan Trodden, CEO at ceo@orchestras.org.nz

For an informal and confidential chat, call Susan on 027 636 5278.

To apply, send a CV and covering letter outlining why you are the right person for the job to ceo@orchestras.org.nz

Written by

Orchestras Central Trust

17 Oct 2019