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Executive Assistant to CEO

Job details

Canberra Symphony Orchestra
2 Oct 2020
Work type
Full time employment
Work classification
Management & Admin


The Canberra Symphony Orchestra (CSO) is dedicated to reaching and enriching a broad audience through artistically vibrant musical experiences.

The CSO programs symphonic masterworks alongside compelling Australian compositions, championing Australian voices and stories. The CSO is proudly grounded in the arts ecosystem of the Canberra region, with a global outlook.


The Executive Assistant will provide high-level administrative support to the CEO and the CSO Board, as well as general administrative support to the broader CSO team, including office management. The Executive Assistant will report directly to the CEO and work collaboratively with the Board of Directors and the CSO administrative team.

Key areas of responsibility

  • Executive support to the CEO

Manage the CEO’s calendar and appointments, including preparing briefing and meeting materials, following up action items and supporting CEO relationships with key stakeholders including board members, partners and donors.

Provide project management support for initiatives driven by the CEO.

  • Support the CSO Board

Coordinate, collate and circulate board and committee papers in consultation with the CEO, Chair and Company Secretary.

Coordinate board meetings, follow up action items, liaise with board members and undertake other duties as directed by the CEO.

  • General office management and administration

Provide general administrative support to the CSO team on an ad hoc basis, including research, grant application support, acquittals and volunteer management.

Establish and manage office systems and processes, including information management.

  • Team culture

Foster a positive team culture, including supporting the Events & Partnerships Coordinator to deliver formal and informal staff events.

Assist with onboarding new team members and anticipating and addressing staff concerns. 


To avoid a conflict of interest, the Executive Assistant cannot hold a performing position with the CSO.


This role requires strong interpersonal skills, meticulous attention to detail, a solutions-focused attitude and a commitment to fostering a positive team / office culture.

Our ideal candidate has five years’ experience as an executive assistant to a CEO or other senior manager, with demonstrated skills in project and stakeholder management and developing office procedures and systems.

The role requires strong organisational skills with the ability to build relationships, work cooperatively in a small team and manage dynamic priorities in a fast-paced environment.

Experience in working with a not-for-profit and / or arts sector board and knowledge of videoconferencing technology is desirable.

How to apply

To apply, provide a CV and one-page cover letter outlining your experience and suitability to the role to Rachel Thomas, CEO, via by 2 October 2020.

Written by

The Big Idea Classifieds

21 Sep 2020