School Engagement Coordinator

Contractor Role (15 hours pw).

Initial short-term contract offered to Friday 28 May 2021 with possibility of extension.

We are looking for a confident and experienced school engagement co-ordinator with excellent writing and communication skills to manage the bookings of our Gift a Seat™ recipients and to build our paying audience of schools, early childhood centres and school holiday programmes (managed by the Business Development Manager and Artistic Director); interfaces with the Funding Assistant and Marketing Assistant; and in general office administration duties. Must have excellent attention to detail.

Gift a Seat™ bookings

• Send out, receive and record applications of interest in Gift a Seat™ allocations for future shows

• Once Gift a Seat™ funding or donations are received, to book in allocations balancing request and funding allowance

• Ensure booking is accurate and confirmed with booking system and education group attending

• Send out Teachers’ Resource Guides

• Manage any amendments to bookings

• Ensure post-show surveys are completed and results shared with appropriate team members

• Glean and manage feedback from Gift a Seat™ recipients to ensure that information such as ethnicity, numbers of children, social outcomes etc are shared with team for reports on funding and future funding applications.

• Ensure photos of visit by Gift a Seat™ audience are taken by Audience Host at the show and filed for use in funding reports or in company communications.

• Ensure contact details are kept up to date.

• Book and manage any transport required for Gift a Seat™ recipients (funding dependent).

-       Compose and post occasional online content with Gift a Seat™ outcome stories on the company’s social media accounts

Developing paid bookings

• Build new, and maintain existing, relationships with schools, early childhood centres, Home School groups and school holiday programmes.

• Provide regular updates on our performances to encourage bookings.

• Grow the paying audience numbers from schools, early childhood centres, Home School groups and school holiday programmes

• Send out Teachers’ Resource Guides

• Ensure post-show surveys are completed and results shared with appropriate team members

• Assist when required for any amendments to, or problems with, bookings

Administration assistance

• Undertake daily administrative tasks to ensure the functionality and co-ordination of the office

• Administration assistant to the office Management team

Requirements

-       Proven experience in a schools liaison role

-       Proven experience in relationship management

-       Demonstrable attention to detail

-       Well-organised with a customer-oriented approach

-       Excellent knowledge of MS Office, MailChimp, Survey Monkey

-       Excellent telephone manner

-       Not for profit experience ideal but not essential

-       Able to work in an open office environment

-       New Zealand Citizen

Contractor hourly rate: $30 per hour + GST (if registered)

Hours required:             15 hours per week, Takapuna, Auckland.

Suggested hours are 11am – 2pm daily to be available during teacher lunch breaks. Flexibility for some working from home is possible.

Applications close 12 noon Friday 22 January 2021

Starting: Early February 2021