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School Engagement Coordinator

Job details

Tim Bray Theatre Company
22 Jan 2021
Work type
Work classification
Community & Access Arts, Management & Admin, Other


Contractor Role (15 hours pw).


Initial short-term contract offered to Friday 28 May 2021 with possibility of extension.


We are looking for a confident and experienced school engagement co-ordinator with excellent writing and communication skills to manage the bookings of our Gift a Seat™ recipients and to build our paying audience of schools, early childhood centres and school holiday programmes (managed by the Business Development Manager and Artistic Director); interfaces with the Funding Assistant and Marketing Assistant; and in general office administration duties. Must have excellent attention to detail.


Gift a Seat™ bookings


  • Send out, receive and record applications of interest in Gift a Seat™ allocations for future shows


  • Once Gift a Seat™ funding or donations are received, to book in allocations balancing request and funding allowance


  • Ensure booking is accurate and confirmed with booking system and education group attending


  • Send out Teachers’ Resource Guides


  • Manage any amendments to bookings


  • Ensure post-show surveys are completed and results shared with appropriate team members


  • Glean and manage feedback from Gift a Seat™ recipients to ensure that information such as ethnicity, numbers of children, social outcomes etc are shared with team for reports on funding and future funding applications.


  • Ensure photos of visit by Gift a Seat™ audience are taken by Audience Host at the show and filed for use in funding reports or in company communications.


  • Ensure contact details are kept up to date.


  • Book and manage any transport required for Gift a Seat™ recipients (funding dependent).


-       Compose and post occasional online content with Gift a Seat™ outcome stories on the company’s social media accounts


Developing paid bookings


  • Build new, and maintain existing, relationships with schools, early childhood centres, Home School groups and school holiday programmes.


  • Provide regular updates on our performances to encourage bookings.


  • Grow the paying audience numbers from schools, early childhood centres, Home School groups and school holiday programmes


  • Send out Teachers’ Resource Guides


  • Ensure post-show surveys are completed and results shared with appropriate team members


  • Assist when required for any amendments to, or problems with, bookings


Administration assistance

  • Undertake daily administrative tasks to ensure the functionality and co-ordination of the office


  • Administration assistant to the office Management team



-       Proven experience in a schools liaison role

-       Proven experience in relationship management

-       Demonstrable attention to detail

-       Well-organised with a customer-oriented approach

-       Excellent knowledge of MS Office, MailChimp, Survey Monkey

-       Excellent telephone manner

-       Not for profit experience ideal but not essential

-       Able to work in an open office environment

-       New Zealand Citizen


Contractor hourly rate: $30 per hour + GST (if registered)

Hours required:             15 hours per week, Takapuna, Auckland.

Suggested hours are 11am – 2pm daily to be available during teacher lunch breaks. Flexibility for some working from home is possible.


Applications close 12 noon Friday 22 January 2021

Starting: Early February 2021


How to apply

Please send a cover letter (as to why you would like the role), CV and references to:


Gail Rotherham

Business Development Manager

Tim Bray Theatre Company, Administered by The Operating Theatre Trust


Written by

Tim Bray Theatre Company, admin. by The Operating Theatre Trust

15 Jan 2021

Tim Bray Theatre Company is recognised as Auckland’s leading theatre company for children and, having been established in 1991, is one of New Zealand’s oldest professional theatre companies.