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Exhibitions Manager

Job details

Whangarei Arts Museum Trust
12 Apr 2021
Work type
Full time employment
Work classification
Visual Arts


Exhibitions Manager, Full-time role. 

Hātea Art Precinct

Hundertwasser Art Centre, Wairau Māori Art Gallery & Whangārei Art Museum


The Exhibitions Manager is responsible for project managing, planning and staging the operational and logistical aspects of exhibitions across the Hātea Art Precinct whilst ensuring everything is completed in an effective and timely manner. The Exhibitions Manager is also responsible for exhibition-related registrar duties, in collaboration with the Collections Manager.


  • Manage exhibition schedules, planning, installation, de-installation and execution of the exhibition programme.
  • Lead internal and external technicians to deliver the installation of exhibitions. Perform installation and de-install of exhibitions as required.
  • Build budgets and timelines for projects. Manage the execution of work undertaken by contractors and external services for exhibition projects.
  • Maintain a collaborative environment with curatorial and education staff to address modifications or concerns with exhibition display and fabrication.
  • With the Head of Curatorial & Engagement, prepare exhibition reports at the conclusion of each exhibition.
  • Oversees handling, packing, movement, and inspection of all objects entering or leaving establishment, including traveling exhibits, and confers with other personnel to develop and initiate most practical methods of packing and shipping fragile or valuable objects.
  • Oversees safety of staff and guests on or around work sites.
  • Coordinate the insurance of works of art, either commercially or through the Hatea Art Precinct’s indemnity scheme, and compile and file insurance claims in the event of loss or damage of work.
  • Oversees movement, packing, and shipping of objects to conform to insurance regulations.
  • Maintain and update facility reports and standard registrarial documents.
  • Research loans and liaise with the Head of Galleries & Collections to prepare loan documentation, administer loan requests and ensure loan conditions are fulfilled.
  • Maintains records of storage, exhibit, and loan locations of all objects in collection for use of establishment personnel, insurance representatives, and other persons utilizing facilities.
  • Organise exhibition related transport, which includes updating shipping lists, obtaining estimates of costs, and monitoring customs documentation, liaising with shippers and the exhibition curator.
  • Oversee the administration and transport arrangements for specific exhibitions on tour and act as courier for touring exhibitions when necessary.
  • Undertake the role in accordance with the principles of Te Tiriti (The Treaty of Waitangi).
  • Perform other duties as assigned.


  • Be punctual and work the hours and times specified.
  • Prioritise workload to ensure work of the greatest importance to the business is undertaken with urgency and to a high standard.
  • Support and help develop a positive workplace culture, contributing towards team well-being.
  • Demonstrate excellent interpersonal communication skills.
  • Responsibly manage all business resources within accountability levels.
  • Undertake all duties and responsibilities outlined in this Job Description and all other duties as required by the business.
  • Comply with all employment obligations.
  • Promptly undertake to complete all reasonable and lawful instructions and directions given.
  • Serve the business in good faith, promoting and protecting the business' best interests.
  • During work time, and such other times as may be reasonably required, dedicate all effort to the execution and fulfilment.
  • Demonstrate through own actions a commitment to Health and Safety at work when undertaking work or observing others in the workplace.


  • Bachelor’s degree in Art History, Museum Studies, or related field. Master’s degree preferred.
  • At least three years of work experience in museum collections and/or registration required.
  • Experience working on collaborative exhibition development and interdepartmental projects.
  • Excellent knowledge of industry best standards and practices: preservation and conservation practices, risk assessment, and art-handling procedures.
  • Strong written, oral, and interpersonal communication skills.
  • Ability to develop strong, positive relationships with community partners.
  • Ability to resourcefully solve problems and work flexibly and accurately under pressure in a fast-paced environment. Excellent project management skills.
  • A self-starter with the ability to work independently and interdepartmentally.
  • Computer skills including Word, Outlook, Excel, Past Perfect or other Collections Management systems, Adobe Photoshop, Illustrator and InDesign.

Email your resume and a covering letter to by the closing date of Monday 12 April 2021 (5pm).

Written by

Whangārei Art Museum

31 Mar 2021

The Whangārei Art Museum Te Manawa Toi is the public art gallery of the Whangārei District, and custodians of its art collection and public art works in the city.