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RE-ADVERTISED :Exhibitions & Facilities Manager l Kaiwhakahaere Whakaaturanga me ngā Whakaurunga

Job details

Te Uru Waitakere Contemporary Gallery Inc
31 Jan 2022
Work type
Full time employment, Part time employment
Work classification
Visual Arts










Reports to: the Director


Internal relationships: Curator, Education Manager, Gallery Designer, Business Service Manager, FOH Team, Contractors, Artists, Stakeholders.


External relationships: Artists, Curators and staff at related organisations, Lopdell Precinct tenants, Tangata Whenua and general public.



This position is a permanent, full-time role.  (Negotiable)

Te Uru is a regional gallery locally rooted in Titirangi, West Auckland but globally minded. As a destination gallery that opened in 2014 as part of the refurbished Lopdell Precinct, our relatively new home offers world-class, purpose-built facilities, including five main gallery spaces spread over three floors. Our mission is to provide contemporary visual arts and design experiences that inspire, engage and challenge. We recognise Maori as Tangata Whenua and foster the principles of Te Tiriti O Waitangi internally and externally to enhance and develop our programmes. Our key goal is to raise the profile and reputation of Te Uru by strengthening existing and building new significant relationships with stakeholders, partner institutions, artists and key arts organisations.

Working closely with the Director and alongside the Curator, the Exhibitions & Facilities Manager is responsible for overseeing the facilitation and installation of Te Uru’s general exhibitions and public programmes, as well as oversight of the gallery’s exhibition facilities and equipment. A high level of proven planning, project and excellent time management skills and experience are critical in this role. Strong people management skills are needed, capable of leading and co-ordinating a small team of contractors from time to time. A degree of flexibility in working hours is required on occasion and availability to be “on call” to attend any significant building related issues that directly impact on the running of the Gallery is required.

The role will include but is not limited to:

  • Liaising with curators, artists and lenders
  • Procurement of equipment and materials
  • Ensuring that the transport, handling, packing and storing of artworks are undertaken at the highest museum standards, with all due care of artworks taken.
  • Managing the workshop and storage facilities on levels 1 and 2 of the Gallery building, those being: Loading Dock, Art Store, Workshop, Exhibition Prep room and Wet Room; and ensuring Gallery environmental standards are met and maintained
  • Responsibility for and management of emergency and evacuation procedures
  • Responsibility for ensuring that facility maintenance, both scheduled and reactive, is performed on task and in a timely manner. Management and supervision of all contractors onsite.
  • Lead and manage Health and Safety requirements throughout the organisation, and with particular responsibility for exhibition equipment and material in Gallery environments. Identifying and reporting hazards and working with the Lopdell Precinct Manager where appropriate.
  • An understanding of and adherence to Te Uru’s Exhibition Policy, Health and Safety Policy and Safe Spaces Policy.



  • Curatorial

To assist the Curator in programming and scheduling exhibitions and events to ensure that Te Uru develops a national and international reputation as a leader in contemporary cultural programming.

  • Exhibition Management

To work with the Curator to develop budgets and detailed installation plans for each exhibition in a timely and efficient manner.

To effectively contextualise and communicate detailed timelines and required tasks to the Curator and Director.

To manage exhibition coordination logistics: Liaising with other institutions and artists.

To manage the recruitment, coordination, and management of exhibition changeover contractors

            To ensure that best practises are exercised at all times with all artworks handled and displayed in a professional manner in accordance with archival, conservation and Museum standards.

To coordinate the inward/outward transportation of crates and other exhibition materials, to and from Te Uru, and within the building.

Work with the Curator to ensure all exhibitions, projects and related materials are suitably documented and archived.

  • Exhibition Design

To develop and deliver exhibition layouts in collaboration with artists and the Curator.

To ensure exhibitions meet suitable safety, security and conservation standards, and that the gallery is not exposed to unnecessary risks.

  •  Object and Facility Management

           Registration: to carry out condition reports on incoming and outgoing artworks, with assistance as required.

Tour Management: Ensure all conditions of loan agreements are adhered to for both incoming and outgoing exhibitions.

Storage Management: Oversee the art store with particular regard to pest control, and safe and secure storage of materials.

Preventive Conservation: To proactively monitor and manage required levels of temperature, humidity, light and manage pest control.

To supervise the exhibition workshop and preparatory areas, being responsible for equipment maintenance, documentation, and appropriate Health & Safety requirements to ensure compliance with relevant legislation, in conjunction with the Lopdell Precinct Manager where appropriate.


As an integral member of the overall Te Uru team, it is imperative that the Exhibitions and Facilities Manager ensures everyone is kept abreast of relevant projects and information that has bearing on the Team. Your cooperative engagement will be pivotal in assisting effective teamwork and communication. It is expected of this role to at all times maintain an approachable, communicative manner in all dealings with other staff, the Board, visitors and stakeholders.


Please acknowledge that it is pivotal, as a dynamic organisation, that we remain flexible, reactive and responsive. As such, this role may develop to include other tasks in addition to those listed above – any such tasks will be negotiated with the Director in a fair and reasonable manner.

How to apply

Please submit your cover letter and CV by email to:


Written by

Emmy Seccombe

29 Nov 2021