12/440 Project Coordinator (Fixed term)

Job details

Department of Internal Affairs
5 Nov 2012
Work type
Full time employment
Work classification
Management & Admin, Visual Arts


Project Coordinator

ArchivesNew Zealand, part of the Knowledge, Information, Research and Technology Branch (KIRT) of the Department of Internal Affairs, acts as the memory of government. It oversees the creation, management and preservation of Government records to ensure the accountability and efficiency of Government and its agencies are met now and in the future. Records we hold include over 80 km of paper records, more than 1.8 million photographs and negatives, over 22 thousand audio visual records, the National Collection of War Art as well as some of New Zealand's most significant documents including the Treaty of Waitangi | Te Tiriti o Waitangi, Declaration of Independence and The Women's Suffrage Petition.

We are looking for a Project Coordinator to join the Constitution Room Relocation, and Digitisation and Listing project teams. The Constitution Room Relocation team is charged with developing and delivering a world class visitor experience displaying the taonga currently housed in the Constitution Room. The Digitisation and Listing team’s role is to improve access to some of the most heavily used archives by either creating detailed descriptions or by making digital copies of archives available online.

You will provide coordination, administrative and personal support to both.

We encourage applications from candidates with prior experience in setting up and running project management offices, and have documented, supported, managed and reported milestones, budgets, risks and issues for a large-scale programme of work.

You will need to demonstrate:

  • Pragmatism and professionalism in your approach to PMO activities.
  • Excellent interpersonal skills to assist managers and team members in achieving the desired project outcomes.
  • Ability to write and proof others material clearly and succinctly – this includes project documentation, making presentations, reports and note taking in formal and informal situations.
  • Confidence using the suite of Microsoft applications (e.g. Word, PowerPoint, Excel, Project and Visio), email, document management systems and an ability to work the photocopier, fax and printer.
  • That you can read people and situations well and can mitigate issues before they develop into conflict.
  • Basic knowledge of tikanga Māori and basic te reo Māori pronunciation.

Must have: Tertiary qualification and/or a project administration (eg. Prince2, MSP or Agile Scrum) and a minimum of two years relevant experience.

If you are a great organiser, have an eye for detail, enjoy supporting others, thrive on working in a project environment and are a joy to work with, we would like to hear from you.

This role is fixed term role through to 30th September 2013.

Please apply online on our careers section at www.dia.govt.nz 

For more information please contact: 

Kit O'Connor Project Manager, on (04) 496 1386.

The Department of Internal Affairs has a policy of Equal Employment Opportunity

He kaupapa whakaōrite whiwhinga mahi tā Te Tari Taiwhenua.

We are agile and productive, we are clear and open, we act with courage and integrity.

Key skills

  • Ability to write and proof others material clearly and succinctly.
  • Excellent interpersonal skills.
How to apply

contact Kit O'Connor (04) 496 1386.

Written by

Department of Internal Affairs

26 Oct 2012