Executive Assistant / HR Administrator

RNZB exists to enrich New Zealand communities and express who we are through ballet.

Since 1953 the Royal New Zealand Ballet (RNZB) has excited audiences and inspired communities across the length and breadth of New Zealand as well as internationally.

The company’s repertoire includes 19^th and 20^th century classics as well as many commissioned works, including those by New Zealand choreographers and telling New Zealand stories. RNZB Education presents a lively and inclusive program of community and education activities throughout New Zealand, including working in prisons.

You will work closely with the Executive Director and Artistic Director to provide high level administrative support including diary management, travel logistics and drafting correspondence. You will act as the Board secretary which includes taking minutes and managing all administrative requirements for the Board. This role also supports the Director of People and Culture with human resources administration.

Key Responsibilities include

Executive Assistant

·        Provide high quality, timely, executive support to the Executive Director and the Artistic Director, including diary management, travel and accommodation booking

·        Prepare and collate Board and Audit and Risk Committee papers

·        Prepare and collate information required for Ministry of Culture and Heritage quarterly reporting, RNZB annual reports and strategic plans

Board Secretary

·        Board meeting administration including preparing board papers

·        Minute taking

·        Trustee travel and accommodation bookings

HR Administrator

·        Assist with recruitment process

·        Coordinate offers of employment

·        Maintain personnel files

·        Maintain position descriptions

About you

•       Minimum two years' experience in an Executive / Personal Assistant or transferable skills

•       Highly developed interpersonal skills

•       High level of organisational, time management and prioritising skills as well as written and oral communication skills

•       Experience with supporting a Board and taking minutes is essential

•       Human Resources administration experience would be desirable

•       Exercise a high-level of confidentiality and professional conduct.

•       An ability to work co-operatively with senior staff in the Ministers’ Office and other national agencies

•       A curiosity and interest in RNZB’s outputs is desirable.

What we offer

• Be part of a globally recognised arts organisation, making a significant impact on Aotearoa New Zealand’s cultural community.

• Ticket perks to our performances.

• Flexible working environment.

• Discounted gym membership.

• Investment in your personal career development and training.

• Occasional opportunity to travel within New Zealand.